HelpProjects

Projects

Projects are an easy way to organise tasks or documents when you have multiple projects.

The concept

You can think of a Project as a container. When you select a Project, all Tasks/Documents are placed in that container. You can access all the Tasks/Documents in the active project, but you can’t see or access Tasks/Documents in other containers. This means You can create a project and switch to it.

Default project

The default project is called ‘default’. It can’t be deleted or renamed, but you can switch to it. It is active by default for everyone.

Personal projects

Personal projects are projects where you have full control over. If you create a personal project you will get all permissions granted to you.

So, if you create a personal project, you will get every permission granted to you. This means you can view, create, edit and delete all tasks/documents/topics in that project. Other users can’t view tasks/documents/topics in your personal project, unless they have the required permissions in a global scope.

To add a user to your personal project, you would have to grant them the permissions in the project.

Warning

Personal projects can be managed by users with the required global permissions.

Project managers

Project managers don’t have any special permissions.

Project managers can be set as a default assignee to tasks. This means that when a task is created in the project, the project manager will be assigned to the task by default if no other assignee is specified.

This can be configured via the command /settings default_assignee and then selecting the project manager.

Project managers will receive notifications for all tasks in their project, when the deadline is approaching and the task is not done yet.

Project commands

/project create
project
My project
This will create a new project with the specified name. After the creation, all users on the server will be able to switch to the new project.

Command Options

RequiredNameDescription
YesprojectThe name of the project to create
Required permission: MANAGE_PROJECTS
/project create-personal
project
My own project
This will create a new personal project with the specified name. You will have full control over this project and can add other users to it.

Command Options

RequiredNameDescription
YesprojectThe name of the project to create
Required permission: CREATE_PERSONAL_PROJECTS
/project select
project
My project
This command allows you to select a different project. When new tasks are created, they will be created in the selected project.

Command Options

RequiredNameDescription
YesprojectThe name of the project (can be found in the project list or when creating a project)
/project list
Displays all projects on the server.
/project rename
project
My project
new_name
New project
Renames a project. If no project is specified, the currently selected project will be renamed.

Command Options

RequiredNameDescription
YesprojectThe name of the project (can be found in the project list or when creating a project)
Yesnew_nameThe new name of the project
Required permission: MANAGE_PROJECTS
/project manager
project
My project
manager
@Jan
When no manager option is specified, the bot will display the current manager of the project. If a manager is specified, the bot will set the user as the manager of the project.

Command Options

RequiredNameDescription
YesprojectThe name of the project (can be found in the project list or when creating a project)
NomanagerA user that will be set as a manager of the project. If not specified, the current manager will be displayed.
Required permission: MANAGE_PROJECTS
/project delete
project
My project
Moves the specified project to the recycle bin. It can be restored until it is permanently deleted after 30 days. All tasks in this project will also be moved to the Recycle Bin. If deleted immediately, the project and all tasks within the project will be irrevocably deleted. The bot won't ask for confirmation.

Command Options

RequiredNameDescription
YesprojectThe name of the project to delete
Required permission: MANAGE_PROJECTS
/project restore
project
My project
Restores a project from the Recycle Bin

Command Options

RequiredNameDescription
YesprojectThe name of a deleted project to restore
Required permission: MANAGE_PROJECTS

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